The past few months have been challenging to say the least. From local outbreaks to global pandemics, and shutdowns to shortages, so many reasons to worry have spread about. At this point, you’re probably thinking it’s impossible to save both your employees and your business at the same time – keeping your people paid and keeping your business afloat. But don’t fret, there are ways to preserve livelihoods and your business – all keeping you and your people safe too. With these few doable steps, you can keep your balance and help your employees with your work-from-home arrangement.
Providing a Virtual Private Network (VPN) to communicate confidentially over a public network and to send video, voice, and text data is the best way companies and organizations can ensure safe and steady communication with remote workers. If your organization has arranged or plans to create a work-from-home set up, VPN is an excellent choice for global offices and partners to share data and communicate in privacy.
Set up a DMS.
Since transferring documents from one home to another is not quite achievable nor practical and scanning all the physical files one by one is simply too time-consuming, setting up a Document Management System (DMS) in which you can upload, edit, share, and download documents conveniently will make progress and productivity increase with ease. Now you no longer have to worry about accessing and sharing your files from wherever you are!
Maximize your HRMS.
Since we’re not omnipotent, we could use the help of a Human Resource Management System or HRMS. With this software, you can easily keep an eye on your workforce situation as well as disseminate information easily. This allows you to manage your team effortlessly despite the distance.
Promote video conferencing.
If you like being in touch with your fellows or simply need to see them for a quick meeting, video conferencing is the way to go. Not only does this save you the time, cost, and effort for transport and the meeting itself, it also allows you to stay safe and in the comfort of your own home in the middle of business.
Upgrade your business app.
If you have an operations-oriented application geared towards easier data and service monitoring, this might be the time to make some upgrades. Since more people will be working with it and relying on it now more than ever, optimizing your server, adding more timely functions, and improving the overall ease of using the application will help you and your employees navigate and work better.
Provide mobile tools.
If your software is too hard to access remotely, now might be the right time to introduce or share alternative tools and distribute access. Creating options for your people will not only make productivity unstoppable, it also hones their flexibility as well as allows them to explore new ways of doing things. These alternatives might even be enjoyable for them!
Utilize collaborative technology.
Meetings, as mentioned earlier, are not quite apt nor convenient for this situation. Using collaborative tools for working on a single output or a co-working project proves more appropriate as well as cost-saving. Providing your employees a way to communicate and work together in this manner is definitely more efficient and safe than physical options.
The setup won’t be perfect, but trust that it will be workable given proper use and guided timing. If you believe these will be helpful for you or your work, it might be time to make these adjustments.
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